Doctor email signature — free templates & examples
A physician's signature has to identify credentials, protect patient information and still be readable on a phone. Below is a free template built for doctors, dentists and allied health professionals. Personalize it in your browser, then paste it into Gmail, Outlook or Apple Mail.
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What to include
- Name and credentials — MD, DO, PhD, NP, PA — pick the ones that matter.
- Specialty — 'Cardiology', 'Pediatrics', 'Family Medicine'.
- Practice or hospital — the umbrella brand patients recognize.
- Direct and switchboard numbers — one for colleagues, one for patients.
- Address — for physical mail and referrals.
- Confidentiality notice — a plain-language HIPAA-aware disclaimer.
Common questions
Should a doctor's signature include a HIPAA disclaimer?
If your emails may reference patient information — even peripherally — a short confidentiality notice is standard. It should sit below the signature, visually separated, and use plain language. See our disclaimer examples for wording you can copy.
What credentials belong in a physician's signature?
Post-nominal letters that describe your qualification (MD, DO, PhD, FACP), then specialty and practice affiliation. Skip long lists — pick the two or three that patients or referrers care about.
Should I list a direct phone or the clinic switchboard?
For colleagues and referring providers, a direct or dictation line saves everyone a callback. For patient-facing signatures, the front-desk number is usually the right default.