How to add or change your Gmail signature
Adding a Gmail signature and changing an existing one live in the same panel. Below: the exact click path on Gmail web, then Gmail mobile (which uses a separate signature), then multiple accounts and send-as aliases. Adding is steps 2 to 5. Changing an existing one is the same panel plus one extra click, spelled out in the last section anchored #change-existing.
Build your Gmail signature in two minutes.
Pick a template, fill in your details, copy the HTML into Gmail's signature editor. No signup, no downloads, no broken layout when your teammate opens the email.
 | Maya Chen Customer Success Lead · Wren Wren
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Jonas Berg Sales Director · Wren Wren
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Live example
One of ten built-in Looks. Every element is editable in the builder — colors, photo, links, tagline.
Step-by-step
- 1
Design and copy your signature
Open the free Wren builder in another tab, pick a Look, fill in your name, title and contact rows, then click Copy signature. Wren writes the HTML to your clipboard — logos, spacing and colors ready. - 2
Open Gmail settings
In Gmail, click the gear icon in the top right, then See all settings. Stay on the General tab and scroll down to the Signature section. - 3
Create a new signature
Click Create new, name it (e.g. "Work" or "Sales — 2026"), and paste with ⌘V / Ctrl+V. Gmail preserves the layout — do not use "Paste as plain text". - 4
Set the signature defaults
Under Signature defaults, pick your new signature for both New emails and Reply/forward. Uncheck Insert signature before quoted text so it always lands at the bottom of the message. - 5
Save — and hit refresh
Scroll to the very bottom and click Save Changes. Compose a new email to check spacing; if anything looks off, come back and repaste — Gmail sometimes trims trailing whitespace. - 6
Mirror it on Gmail mobile
Gmail's iOS and Android apps keep their own separate signature. Open the Gmail app → menu → Settings → your account → Mobile signature. Paste a short plain text version there ("Alex Rivera — Head of Marketing, Wren · +1 415 555 0142") so mobile replies still sign off cleanly.
Change an existing Gmail signature
You already have a Gmail signature and want to update the title, swap a phone number, or replace it with a new design. Same panel as adding, plus one extra click to open the existing entry. Exact path per surface, updated for 2026:
Click the gear (top right), then See all settings. Stay on General and scroll to Signature. Pick the existing signature from the left column, edit in the rich-text box, scroll to the very bottom and click Save Changes. If you're replacing the design entirely, select all inside the box and paste the new HTML over it. Do not edit the raw HTML by hand.
Menu (top left) → Settings → your account → Mobile Signature. Replace the text and tap back. Gmail iOS does not read your web signature; this is a separate field, keep it short and plain-text.
Menu → Settings → your account → Mobile Signature. Same behaviour as iOS: separate from the web signature. If you don't see it, scroll to the very bottom of the account screen; Google moved it in the 2025 redesign.
On the web, each address you added under Send mail as gets its own signature. In the Signature defaults block, pick the account in the dropdown first, then set the signature for New emails and Reply/forward. If your alias signature disappears after sending, check that Reply from the same address the message was sent to is enabled.
Gmail links to images by URL. If your logo was hosted on a private server (say a Google Drive share, or a link you copied out of a Word doc), the recipient's Gmail cannot fetch it and shows a broken icon. Repaste from Wren, which hosts every asset on public HTTPS URLs that Gmail's proxy loads reliably.
Replacing the design entirely? Copy a fresh signature from the free builder first, then follow the surface above.
Common questions
›Images and my logo don't show up in the recipient's inbox.
<img>, which is exactly what Gmail and Outlook expect. If you pasted from a Word doc, delete and repaste from Wren.