Notary email signature examples
Four free notary signature examples for notary public, mobile notaries, remote online notaries and signing agents. Real Wren templates with fictional commissions — copy the layout, keep your credentials.
| E | miriam@callahannotary.example |
| T | +1 512 555 0113 |
| W | callahannotary.example |
| A | 1200 S Lamar Blvd, Austin, TX 78704 |
| Jerome Ashworth Mobile Notary Public · California Ashworth Mobile Notary
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Daniel Ekstrom Notary Signing Agent · Loan Closings Ekstrom Signing Services
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What to include
- · Full name as it appears on the commission.
- · 'Notary Public' plus the commissioning state.
- · Commission number and expiration date.
- · Service area (mobile) or platform capability (RON).
- · Direct phone and a booking link.
And what to leave out
- · Personal social feeds.
- · Aspirational credentials you haven't earned.
- · A copy of your seal image — it's a security signal to keep off the internet.
- · Long marketing taglines. The commission info is the pitch.
One common mistake
Embedding an image of your notary seal in the signature. Beyond the design problem, it publishes an image bad actors can misuse. Keep the seal in official notarizations only.
Common questions
What should a notary email signature include?
Full name, 'Notary Public' with the commissioning state, commission number, expiration date, phone and email. For mobile or RON, service area or platform belongs on the tagline line.
Is the commission number required in the signature?
Not universally — but state notary boards recommend it, and title companies and lenders often expect to see it before they'll engage. Put it on the second line under your title.
Remote Online Notary — what's different?
Add 'Remote Online Notary' or 'RON' in the title, mention your platform capability (KBA + AV) and link to a scheduling page. RON commissions are usually issued by a separate state process — reference that number, not your traditional commission.
Signing agent certifications worth listing?
Yes — NNA (National Notary Association) certification and background-check status are the two most title-company-relevant credentials. One tagline line covers both.
Different signature for clients vs. title companies?
You can, but most notaries use one signature. Title companies mostly care about credentials on the first three lines; clients care about the CTA. One well-composed signature serves both.