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Student email signature examples

Six free student signature examples spanning undergraduate, master's, PhD and MBA. Each uses a real Wren template with fictional names and universities so you can copy the layout, not the identity.

Short answer
A great student signature has your full name, degree program with expected graduation, university and one contact link (usually LinkedIn). Anything else is optional; nothing else is required.
Anya Weerasinghe · State University
Best,
Anya Weerasinghe
BS Computer Science, Class of 2027 | State University
Why it works: Undergraduate emailing a professor. Minimal, correct, one LinkedIn link. Use this template →
Jonas Petkevicius · Institute of Technology
Regards,
JP
Jonas Petkevicius
MEng Mechanical Engineering · 2026 · Institute of Technology
Why it works: Master's candidate applying to internships. Program, year, phone for recruiter callbacks. Use this template →
Priscilla Okonkwo · Business School
Best regards,
PO
Priscilla Okonkwo
MBA Candidate, Class of 2026
Business School
✉pokonkwo@mba.edu
☎+44 7700 900142
in
Why it works: MBA candidate networking. Accent bar keeps the signature memorable in a busy inbox. Use this template →
Ines Vasconcelos · Research University
Kind regards,
Ines Vasconcelos
PhD Candidate, Molecular Biology
Research University
Eivasconcelos@research.edu
Wsilvalab.example.edu/ines
IV
Why it works: PhD candidate corresponding with journals. Discipline and lab, no marketing extras. Use this template →
Mikael Lindqvist · Institute of Technology
Mikael
Mikael Lindqvist
BSc Software Engineering · 2026
Institute of Technology
✉mikael.lindqvist@student.se
➔github.com/mlindqvist
$ npm install institute-of-technology
Why it works: CS student contributing to open source. Monospace lockup fits the audience. Use this template →
Deniz Yagmur · University of Technology
Cheers,
DY
Deniz Yagmur
President, Data Science Society
University of Technology
✉d.yagmur@student.example
➔dss-club.example
Next community call · Thu 17:00 CET
in
Why it works: Student club officer running events. CTA pill invites classmates without a follow-up email. Use this template →
Build your own →See all 40 templates

What to include

  • · Full name (no nicknames on applications).
  • · Degree and expected graduation, e.g. 'BS Computer Science, Class of 2027'.
  • · University full name, not the abbreviation.
  • · LinkedIn — the single most useful link for a student.
  • · Optional phone for recruiter callbacks.

And what to leave out

  • · Aspirational job titles you don't hold yet.
  • · Selfies. A clean text signature beats a low-resolution photo.
  • · Inspirational quotes — recruiters count them against you.
  • · Home address. University + email is enough.

One common mistake

Listing a title like "Aspiring Product Manager". It reads as filler. Use your degree and program instead, and let the body of the email make the case for what you want next.

Common questions

What should an undergraduate email signature look like?

Full name, degree program with expected graduation year, university, and email or LinkedIn. Skip a job title unless you actually hold one.

What's different for a master's or PhD signature?

Add the specific program or lab, and drop 'Class of' phrasing. For PhDs a lab or research group URL is often the most useful single link.

Should I include GPA?

No. A signature is not a resume. If GPA matters for the message, mention it in the body.

MBA students: LinkedIn or website?

LinkedIn. MBA hiring is dominated by LinkedIn recruiter search — the profile does more work than a personal site while you're still in the program.

Can I use my university logo?

Only if your university allows student use of the mark. Most don't. A text lockup with the university name is safer and looks cleaner.

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