For nonprofits & charities
Nonprofit email signature — free templates & examples
A nonprofit signature carries more weight than most — it introduces the mission and often asks for support in the same breath. Below is a free template built for charities and community organizations. Personalize it in your browser, then paste it into Gmail, Outlook or Apple Mail.
Preview — Nonprofit template
Best regards,
Alex Rivera
Head of Marketing
Wren
| Next community call · Thu 17:00 CET |
What to include
- Name and role — 'Executive Director', 'Volunteer Coordinator', 'Trustee'.
- Organization — the full registered name, not the acronym.
- Mission line — one short sentence — who you help, how.
- Donate button — one clear call to action, not three.
- Registration number — EIN, charity number, ABN — for donor trust.
Common questions
Should a nonprofit signature include a donate button?
If donations are core to your funding, yes — a small 'Donate' button converts better than a text link. Keep it as one button, not two, and reuse the same URL as your website's primary donate page.
Is it okay to include EIN or registered-charity numbers?
In some regions donors expect it (US 501(c)(3), UK registered charity number, AU ABN). Add it below the signature in small text — it also signals legitimacy on cold outreach.
Can I link social channels?
One or two — the ones you actually update. An abandoned Facebook page linked in a signature is worse than none at all.